Accounts Payable Invoice Specialist
About the job:
The Accounts Payable Invoice Specialist supports daily accounting operations by managing accounts
payable processes, maintaining accurate financial records, assisting with payroll functions, and
ensuring efficient, compliant office operations.
We’re looking for someone who:
● Has 4+ years of accounting, accounts payable, or bookkeeping experience
● Is bilingual in English and Spanish
● Demonstrates strong knowledge of accounts payable processes and financial
recordkeeping
● Is proficient in Microsoft Office, including Excel, Outlook, and Teams
● Has experience with ERP systems such as NetSuite, Paycom, ComputerEase, or similar
platforms (preferred)
● Demonstrates excellent organizational skills and attention to detail
● Has strong analytical, problem-solving, and time management skills
● Communicates effectively with vendors, employees, and internal departments
● Can manage multiple priorities while meeting deadlines
● Works independently while contributing to a collaborative team environment
What you’ll do:
● Process and code vendor invoices for accurate accounts payable processing
● Route invoices for approval and maintain supporting documentation
● Assist with vendor account reconciliations and resolve invoice discrepancies
● Issue and update purchase orders and maintain accurate accounting records
● Support month-end close activities, including journal entries and accruals
● Assist with payroll processing, timekeeping review, and payroll record maintenance
● Coordinate with Human Resources and internal departments on payroll and employee
documentation
● Maintain data accuracy across accounting and ERP systems
● Support business license administration and other accounting-related compliance activities
● Communicate with vendors and internal teams to resolve accounting questions and ensure
timely processing
● Provide backup support for accounting, payroll, and administrative functions as needed