Assistant Director of Finance and Operations

About the job:

The Assistant Director of Finance and Operations provides strategic and operational oversight for school-wide finance, facilities, and administrative functions while supporting senior leadership in a fast-paced academic environment.

We’re looking for someone who:

• Holds a bachelor’s degree
• Has 0–2 years of relevant experience in finance, operations, administration, or related fields (higher education experience preferred)
• Demonstrates strong proficiency in Workday, Google Drive/Sheets/Documents, and Microsoft Office (Excel, Word, PowerPoint)
• Has strong math proficiency and financial analysis skills
• Is highly organized with strong attention to detail
• Demonstrates excellent interpersonal and communication skills
• Can manage multiple priorities and meet deadlines in a fast-paced environment
• Exercises sound judgment and maintains confidentiality with discretion
• Is able to develop procedures and improve operational systems independently
• Demonstrates a strong customer service mindset when working with diverse stakeholders
• Is committed to fostering an inclusive, collaborative, and service-oriented environment

What you’ll do:

• Support finance and administrative functions in partnership with senior leadership
• Oversee contract review and approval processes in coordination with General Counsel
• Establish and manage systems for contract tracking, fiscal documentation, and compliance
• Provide oversight and strategic guidance on budget planning, grant management, and fiscal reporting
• Serve as Cost Center Coordinator and provide financial oversight in Workday
• Participate in annual budget planning, scenario modeling, and resource allocation analysis
• Manage daily operations of campus facilities, serving as liaison with Facilities
• Oversee building condition, renovations, technology upgrades, and event space scheduling
• Manage access and security systems and ensure policy compliance
• Lead faculty office assignment processes and collaborate on faculty lifecycle planning
• Supervise and mentor student workers, including hiring, training, and performance oversight
• Prepare strategic reports and recommendations for school leadership
• Develop and implement process improvements to enhance operational efficiency
• Maintain accurate finance and operations communications, web presence, and documentation
• Support emergency facilities requests and resource management as needed

Why you’ll love working here:

● Weekly pay
● Paid sick leave
● Health, vision, dental, pet insurance, and more