Administrative Associate 2

This role is a hybrid role.

About the job:

The Administrative Associate 2 provides administrative and operational support to the department while helping faculty and staff stay organized, efficient, and well-supported.

We’re looking for someone who:

• Has a high school diploma or GED (minimum required); an associate degree or higher is preferred
• Has at least 1 year of relevant administrative experience
• Demonstrates strong organizational, time management, and multitasking skills
• Communicates clearly and professionally with a variety of internal and external contacts
• Is proficient with Microsoft Office and other office software applications
• Can quickly learn new systems and adapt to changing priorities
• Is resourceful, proactive, and able to work independently with minimal supervision
• Has experience coordinating calendars, meetings, travel, or events
• Has experience processing administrative or financial transactions (preferred)
• Has experience supporting HR or maintaining website content (preferred)

What you’ll do:

• Respond to inquiries and provide guidance on department policies and procedures
• Coordinate meetings, conferences, seminars, and special events
• Manage calendars, resolve scheduling conflicts, and arrange business travel
• Prepare, format, and distribute presentations, reports, proposals, and other departmental materials
• Process routine financial transactions and help resolve discrepancies
• Maintain office supplies, equipment, and coordinate vendor services as needed
• Serve as a point of contact for office maintenance, safety, and facility-related needs
• Update and maintain approved department website content
• Provide administrative support for HR activities such as timecards, I-9 documentation, and faculty affairs (as needed)
• Assist with onboarding, training, and coordinating student or contingent workers when applicable
• Support daily departmental operations and perform other administrative duties as assigned

Why you’ll love working here:

• Weekly pay
• Paid sick leave/holiday pay
• Health, vision, dental, pet insurance, and more