Senior Administrative Associate

This role is a hybrid role.

About the job:

The Senior Administrative Associate provides high-level administrative and operational support to faculty and department leadership while helping ensure the smooth day-to-day operation of the department.

We’re looking for someone who:

• Has a high school diploma or GED (minimum required); an associate degree or higher is preferred
• Has at least 3 years of relevant administrative experience
• Demonstrates excellent organizational, time management, and multitasking skills
• Communicates clearly and professionally with a variety of internal and external stakeholders
• Is proficient in Microsoft Office and other office software applications
• Is proactive, resourceful, and able to work independently with minimal supervision
• Adapts quickly to changing priorities and manages multiple responsibilities effectively
• Has experience coordinating calendars, meetings, travel, and events
• Has experience processing administrative or financial transactions
• Has experience maintaining websites or supporting HR processes (preferred)
• Has experience training or guiding support staff or student workers (preferred)

What you’ll do:

• Respond to inquiries and provide guidance on department policies and procedures
• Coordinate meetings, conferences, seminars, and special events from planning through execution
• Manage complex calendars, resolve scheduling conflicts, and coordinate business travel
• Prepare, format, and distribute presentations, reports, grant materials, and other departmental communications
• Process and monitor financial transactions while resolving routine discrepancies
• Maintain office supplies, equipment, and coordinate vendor services and office moves
• Serve as a point of contact for office maintenance, safety, and facility-related concerns
• Update and maintain approved department website content
• Provide administrative support for HR activities such as timecards, I-9 documentation, and faculty affairs as needed
• Guide, schedule, and support student or contingent workers while monitoring work quality and deadlines
• Support daily departmental operations and perform other administrative duties as assigned

Why you’ll love working here:

• Weekly pay
• Paid sick leave/holiday pay
• Health, vision, dental, pet insurance, and more